As a dentist, you strive to provide the highest quality of care to your patients. By doing so, you increase their trust and loyalty in you and your practice; helping your practice thrive in the long run. While providing such a high level of care to your patients, you also want to maximize the revenue coming into your dental practice.
ADSTRA Dental Software can help further increase your practices efficiency and overall revenue by giving you valuable information:
Turn cancellations into new appointments
As we know, cancellations are inevitable, unpredictable and unpreventable. However – by developing a short-call list, you can make them work in your favour. Developing a short-call list allows you to contact the patients that match the type of treatment required or block of time needed in priority order to fill the cancellation spots on your schedule as quickly as possible.
More appointments means increased revenue for your dental practice, – the ultimate goal.
Make it easy for patients to confirm appointments
With ADSTRA Confirmations, you can save your front desk staff’s time and energy from having to manually confirm your patient’s dental appointments. By sending automatic individual or group SMS and/or Email appointment confirmations and reminders to your patients, you’ll be able to get in instant contact with them and hopefully fill the gaps in your schedule.
Additionally, when your patients confirm their appointments via SMS, the schedule will be automatically updated. This eliminates the need for your staff to manually update the schedule, as well as call patients’ multiple times for appointment confirmations, giving them more time to provide exceptional service to your patients.
Drive growth by making changes based on current performance
With over 130 different reports and charts that can be generated in ADSTRA Management, on all aspects of your practice and viewed at a glance, you can not only grow your dental practice, but also improve the financial efficiency of your practice. By pulling these different reports you will be able to see which procedures generate the most profit, and thus focus your energy on acquiring patients that require these procedures.
There is always room for improvement in one’s business workflow. You can generate reports that can help you identify which areas of your dental practice need improvement, for example – pull a report in which you compare each providers production. See the profit coming from each provider, and use that information to implement best practices throughout the whole dental office.
You’ve invested time, energy, and resources in your dental software – now let it help grow your practice, and maximize the revenue coming in to your dental practice.
When speaking with an office administrator or dental office owner about being a paperless dental office, one of the first questions I ask is “What does being a paperless dental office mean for you?”. With this concept having been around for years, many dental offices in today’s day-and-age are becoming paperless from the get-go or making the switch as they see the numerous advantages such a solution provides.
But what does being a “paperless dental office” really mean?
A paperless dental office is simply one in which the use of paper is eliminated, or greatly reduced, by converting existing information contained on paper into a digital format. In dentistry, this means being “chartless.” Essentially, while paper documents could still be used for some instances such as outside communication and information shared (incoming and outgoing), the majority of patient information including charts, images, and treatment plans are stored digitally.
“Going paperless is a process, not an event.”
Becoming a paperless dental office is not something that can be done overnight; it takes time to convert paper files, but with the right dental software provider such as ADSTRA, it will be easy to do. Additionally, setting targets and taking the steps necessary to reach each milestone is a way to keep the process on track and your expectations achievable.
Switching to digital charting, clinical notes, and emailing patients various type of documents from appointment reminders to bills, to claims and financial statements – are all changes that can be made when converting to a paperless dental office. However, to ensure the transition is smooth and that you are optimizing your dental software to best suit your new paperless dental office, make sure your dental software provider is supporting you with adequate training along the way, which is something ADSTRA excels at doing for their users.
In deciding to make the switch, take a moment to analyze your current business processes to determine what you are storing digitally and which processes you are still resorting to paper for.
Here is a list of the most common dental office processes:
For those paper-based processes, verify whether they can be completed through your current dental software. If your software does have any of these capabilities, arrange some training and take the first steps to become a paperless dental office.
If your software does not have the capabilities you are looking for, it may be time to make a switch to another software provider such as ADSTRA Dental Software which offers both an on-premise as well as a cloud-based solution that will meet and exceed your expectations for becoming a paperless dental office, as well as help take the stress out of this process.
With ADSTRA it is possible to send Email and SMS appointment confirmations and reminders to patients, convert documents that come in, store them electronically by patient, as well as do all of the dental office processes listed above, providing a convenient solution for your paperless dental office needs.
Being a paperless dental office is the way of the future. Several advantages come from implementing and converting to such a solution. With this, take the steps to become a paperless dental office by using ADSTRA in your practice!
Box the last of your charts and documents. Truly utilize your paperless dental office!
Freeing your front-desk staffs time from tedious tasks, such as inputting patient information from paper forms, is just one of the many benefits of creating a paperless dental practice.
An often-overlooked hurdle to going paperless is the multitude of different forms that a dental practice needs, not only to provide a great service to its patients – but to comply with all applicable professional regulations and to protect itself from any legal action.
ADSTRA dental software includes ADSTRA iForms, an easy-to-use digital document software solution with the capability to:
- Create digital forms that can be filled out on tablets
- Modify and verify digital forms
- Organize the digital forms by group/type
- Store the digital forms within each patients file
How Does ADSTRA iForms Work?
Step One: Form Creation
Create custom forms tailored to your dental practice’s needs in the Forms Template builder within ADSTRA iForms. The Forms Template builder uses a building block approach that enables a dental practice to create any type of form required.
The builder allows the dental practice to include different types of content onto a form such as: plain text, a question that will capture a written response, a Yes or No question with an option to also capture a text response, a multiple-choice question, the ability capture phone numbers and/or dates, and finally a place to capture signatures.
Step Two: Form Management
Organization of the forms you’ve created is essential in developing a seamless workflow. The Forms Manager within ADSTRA iForms is used to assign single or a group of forms created in the Forms Template builder to patients to be filled out. A mobile device can then be given to the patients, on which they will open and fill-out their required forms*.
Once the patient has completed their part by filling out all of the necessary information on the forms, the dental practice will review the submitted forms.
The Forms Manager allows the reviewer to:
- Accept and save the form as a document in the patient’s file
- Keep the form active if a provider is required to fill-out additional information (after which they will save it to the patient’s file)
- Directly make edits and then save to the patient’s file
- Give the form back to the patient to make any additional changes after speaking with the patient – then review and save to the patient’s file
When the forms contain critical medical information, and this information could be relevant to the dental treatment record, just keeping a document copy in the patient file isn’t enough. That is why when using ADSTRA iForms, it is also possible for a form to automatically be saved in the patient’s Clinical Notes. This gives the provider an easier access to vital patient information when treating a patient.
ADSTRA iForms is just one more reason why dental practices who wish to go paperless should look at the ADSTRA dental software solution to help them accomplish this (sometimes thought of daunting) task.
* For forms that require entering a lot of text, we recommend a device that has a keyboard attachment.
ADSTRA provides the total package, which satisfies the paperless dental software needs of today’s modern dental practice.
For over 20 years, ADSTRA has been a renowned provider of dental software. As a respected leader in the dental software field – the ADSTRA integrated dental software solution has been used by small dental practices, multi-location dental clinics, and government agencies alike since 1994.
Over the years, ADSTRA has developed a paperless dental software solution that includes every element necessary to run your dental practice smoothly.
ADSTRA dental software contains many different tools to help organize dental practice operations, including, but not limited to:
- User-definable templates for patient forms;
- Direct connectivity with imaging devices;
- One-click printing and side-by-side image comparison;
- A customizable appointment book with drag-and-drop rescheduling;
- SMS appointment confirmation;
- Role-base access control, and much more.
Now, with the popular monthly payment plan – you can access the full suite of the ADSTRA paperless dental software modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) and have access to unlimited technical support and training – all for one affordable monthly fee, with no up-front capital investment!
Track Appointments and Receivables with ADSTRA Management
Track appointments in the appointment book with multiple capabilities; appointments can be booked by team; search available time; appointments history; and access advanced analytics with more than 100 reports and charts.
Go Paperless with ADSTRA Clinical
Create odontogrammes based on previously charted conditions; minimize typing with clinical notes templates; define multiple treatment plans with tasks by priority order – and much more.
Enjoy the Flexibility of ADSTRA Imaging
Combine devices from multiple manufacturers including: Schick, Planmeca, Sirona, Air Techniques, and Carestream (Kodak).
Connect Every Element of your Practice with ADSTRA Clinical
Communicate with each other in the office with instant messages; unify and organize patient’s documents, forms, and letters; and track inventory for consumables and equipment.
Flexibility is key when it comes to choosing the right paperless dental software for your dental practice needs. As such, your dental practice can choose to have the ADSTRA paperless dental software installed locally or have it hosted on Microsoft’s data centers and accessible via the Cloud on any device (PCs, MACs, as well as tablets).
Included in the monthly payment plan are: installation, training, and support – again, with NO need for any up-front capital investment.
ADSTRA Systems Inc.
55 St. Clair Ave. W
Toronto, ON M4V 2Y7